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Event Request Form
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Event Request Form
Please verify reCaptcha before submitting the form.
This form needs to be filled out if you are planning an event for the benefit of the synagogue. (It is not for private events).
You will need an approval before you proceed and you must insure that you provide all invoices/receipts to Angelica Torres (
payables@thespanish.org
) when requesting payment or reimbursement.
General Information
*
Event Name
*
Date of Event
*
Start Time
*
Estimated End Time
End time is required by our system, doesn't need to be exact
Estimated Attendance
Committee
Committee, sponsor
Contact Person's First Name
Contact Person's Last Name
Email
Description of the event
What is it about? Does it align with our strategic plan? How will it benefit our members?
If this is a sporting event (i.e. soccer match) please describe and insure that you have organized the booking of the venue, jerseys etc.
Will the event be held at the Spanish?
If no, please indicate where and if travel arrangements have been organized.
Clergy Attending?
Who is expected to be there?
Publicity & Web Listing
Event Description
Enter brief description for the website.
What do you want highlighted, such as Vegetarian Meal
Upload your flyer or PDF or JPG or Word.doc here
Communications
Flyer
Facebook
Instagram
Friday-Email
Website-Listing
Check all items you will need
Target Audience
ALL-SP-Database
SP-Members-Only
SP Youth
SP-Young-Adults
Iraqi-Community
Details of Communication Needs
What will the committee provide and what help is needed from the office?
Room & Set Up Information
Room/s Needed
None
Mashaal-Sanctuary
Iny-Chapel
Battat-Hall
Chevra-Shaas
Aintabi-Hall
Lawee-Hall
Beit-Hamidrash
Bridal-Room
Fattal-Lobby
Gabbay-Lobby
Meeting-Room
Tables Needed
Round-60inch
Round-72inch-only-7-available
Half-Moon-Table
Cocktail-40inch
Cruiser-40inch
Rectangular-6foot
Rectangular-8foot
SP-Chairs
Check all items you will need
Floorplan Submitted?
Yes
No
Upload Floorplan Here
Equipment & Supplies
Linen Needed
SP-Basic-Tablecloths
SP-White-Chair-Covers-Qty200
Napkins-Will-Be-Rented
Tablecloths-Will-Be-Rented
Check all items you will need
Equipment Needed
Podium
Portable-Projetor
Portable-Screen
Projector-Screen-Battat-Hall
Microphone
Coat-Racks
Easel
Paper-Whiteboard
Check all items you will need
Ritual Items
Challah
Chanukah Candles & Menorah
Chuppah
Havdalah Set
Kiddush Cup
Shabbat Candles
Yizkor Candle
Other
Check all items you will need
Flowers & Centerpieces
Order-through-Committee
Committee Supplying
None
Details for Rooms, Tables, Setup, Supplies, Etc
Early setup needed? Extra decorations? Flowers?
Copies
Need
ed:
send originals to office.
Delineate the Committee responsibilities and Office Staff responsibilities. Etc.
Outside Vendors, DJ's, Rentals, Photographer, Videographer, Decorations, Deliveries, etc.
(Enter Caterer info under Food )
Please Select One
Yes - Just 1 Vendor
Yes - More than 1 Vendor
No
Vendor Name & Service Provided
Contact Name
Contact Email
Contact Phone
Arrival Date & Time
Pick Up Date & Time
if any
Other Info
2nd Vendor Name & Service Provided
Contact Name
Contact Email
Contact Phone
Arrival Date & Time
Pick Up Date & Time
if any
Other Info
3rd Vendor Name & Service Provided
Contact Name
Contact Email
Contact Phone
Arrival Date & Time
Pick Up Date & Time
Other Info
Food Information
Food Options
Please Select One
Drinks Only
Meal - Buffet
Meal - Served
Platter of Sweets
Snack or Finger Food
No-Food-Provided
Caterered?
Please Select One
Yes
No
Caterer Name & Contact Info
Arrival Date & Time
Staffing
Catering Providing Staff
Dropping of Food
SP-Kitchen-Staff
SP-Custodial-Staff-extra-staffing
Caterer Bringing or Renting Equipment & Other Info
Food & Drink SP will provide
Food & Drink Committee or Caterer will provide
Special Instructions
Include info on Gluten Free, nut, etc
Anyone Cooking in SP's Kitchen?
Please list time, dates, and people cooking
Drink Needs
Serving Items
Chafing Dish
Roaster/Warmer
Water Urn
Other
Table Settings
Disposables
Dinnerware
Glassware
Silverware
Details for Tables
Buffet Table Set Up
Dessert Table Set Up
Registration Information
Is Registration Requested?
Please Select One
Yes
No
Select "Yes" if there is any Fees
Public Registration Deadline
Absolute Registration Deadline
Registration deadlines are frequently extended. This date should reflect the absolute latest deadline. It will be hidden from public view and set in the system as the last day to allow online registration
Info needed from Registrees
List any other information needed from registrants (for example, food allergies, items to be brought, etc.)
Is there an Attendance Limit?
If yes, what is the limit?
Any Age or other restrictions?
Price Information
Adult Member Price
SP, CS and MA Members
Adult Non-Member Price
Child Price
Include Age range for this price
Family Price
When does Family Price Apply
Early Bird Price?
Please Select One
Yes
No
Early Bird Adult Member Price
Date Range & Discounted Price
Early Bird Adult Non-Member Price
Date Range & Discounted Price
Early Bird Child Price
Date Range & Discounted Price
Early Bird Family Price
Date Range & Discounted Price
Other Pricing Options
Enter any payment categories and prices that cannot be entered in the above price sections. Provide description of category and price,
For example: Table of 10 for $100
Payment Information
Payment in Full Required at Registration?
Yes
No
Can Pay at the Door?
Yes
No
Budget
Please provide a detailed budget of the revenues and expenses:
Expenses should include set-up/clean-up, tables, chairs, food & drinks, decoration, entertainment, travel, fees etc.
Submit Report:
You can upload a maximum of 2 files.
If you have prepared a budget report (revenues and expenses), you may upload it here.
Expected surplus/deficit for this event:
Per your budget
Do you have sponsors to help offset the costs?
If yes, please indicate who and the amounts committed to
Other & Misc Information
Anything We Forgot to Ask?
Special Cleanup Instructions, Concerns, etc
Amount being requested for approval to cover the deficit:
Date of Approval:
Approved by:
Thank You! You will be contacted shortly to either confirm your event or request additional information.
Changes:
Please contact the office with any updates and changes. We realize you may not have all the details when first requesting your event.
Fri, May 20 2022 19 Iyyar 5782